June 2019 | A newsletter for the HR/payroll professional
June 2019 | A newsletter for the HR/payroll professional
We are half way through the year. Be prepared for year-end by auditing, reporting and recording employee earnings appropriately on Tax Forms. In addition to auditing Tax Forms quarterly, best practice also recommends that you verify all new hires names, addresses and SINs prior to issuing their first cheque.
Review Reports
To ensure that your payroll is accurate throughout the year, it is strongly recommended that every pay, you review the following reports as part of your payroll verification:
| Data to verify | Path |
|---|---|
| Employer Name and Address | Org Setup > Organization > Legal Entity > Address |
| Employer Tax ID Numbers | Org Setup > Organization > Legal Entity > Tax Authorities |
| Earning Taxability and Tax Form Mapping | Payroll Setup > Earning Definition > Tax & Compliance > Canada > Tax Form / ROE / Report Mapping |
| Deduction Taxability, Pension Numbers and Tax Form Mapping | Payroll Setup > Deduction Definition > Tax & Compliance > Canada > Tax Form / Report Mapping |
| Define when Tax Forms will be available to employees in Self-Service | System Admin > Client Properties > Client Payroll Properties > Tax Form Print ESS Offset (Days) |
| Define the Sort Order for Tax Forms and the Employer Copy | System Admin > Report Output > Delivery Package > Tax Forms > Sort by Parameters |
| Accuracy of Information for Terminated Employees | Payroll > Pay Run Management > Reports > Payroll Register Report |
Employee information
Verify the accuracy of employee names, addresses, and Social Insurance numbers in the T4/T4A/ Releve1/Releve2 Management Reports
Note:
Mid-Year Checklist
Mid-Year Checklist will also help you be better prepared for Year end by maintaining your year-end readiness year-round.
| ✔ | Monthly Leave Allotment |
|---|---|
| Live Membership includes Training so plan to attend Ceridian’s Year-end Seminar. Visit http://hcmeducation.dayforce.com/ for more details | |
| Review and update the Canadian Earning and Deduction Matrix report from the Year End > Canada page. This report lists the Tax Form boxes that each earning and deduction will appear in. | |
| Review the Canadian Wage and Tax report from the Year End > Canada page. This report lists outstanding issues with the respective priority that is required to fix them. | |
| Validate and correct discrepancies which appear on the Canada CPP/QPP Discrepancy Report. Make adjustments before your last pay of 2019 to avoid PIER (Pensionable and Insurable Earnings Review) Reports. | |
| Validate and correct discrepancies which appear on the EI/QPIP Discrepancy Reports. Make adjustments before your last pay of 2019 to avoid PIER (Pensionable and Insurable Earnings Review) Reports. | |
| It is recommended that you review the T4/T4A/ Releve 1/Releve 2 Management Reports and the T4/T4A/ Releve1/ Releve 2 Exception Management and the Wage and Tax Reports throughout the year. | |
| Use your mapping from the Canadian Earnings and Deduction Matrix report to reconcile the Tax Form management reports with the payroll register. The list includes the T4 Management Report, T4A Management Reports, Releve 1 Management Reports and Releve 2 Management Reports. | |
|
Review each Year-end report to ensure that there are no warnings or errors. Verify that the following items are correct by checking the relevant reports in Dayforce.
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Remember to categorize your Year-End tickets by selecting Category> Year End (CAD) when you Submit your Case on the Portal.
Categorizing your tickets will help us resolve Year-End issues more efficiently.
Upcoming holidaysSt. Jean Baptiste Day
Monday, June 24
Monday, June 24, 2019 is a Civic/Provincial Holiday in Quebec and will not affect Canadian banks and their ability to process payments electronically to Quebec bank accounts. Only physical banks in Quebec will be closed. Electronic payment processing and access to funds via on-line banking or ATMs will/should NOT be affected on that day for Quebec bank account holders.
Canada Day
Monday, July 1
Ceridian will be closed on Monday, July 1, 2019. It is also a Canadian National Bank Holiday and as such, no payment processing will occur on these day. Purolator, FedEx and all other courier partners also observe this holiday.
Ceridian is recommending that you input your payroll 1 day earlier than normal for these pay dates, to ensure that your staff is paid on time and your payroll package is received in a timely fashion:
Payroll Funding: Payments due two business days prior to payment date must have funds to Ceridian Canada Payroll Trust by end of day:
Ceridian does not recommend non-banking dates be used as payroll payment dates. However, if you choose a non-banking date as payment date, please be advised of the following:
Civic Holiday
Monday, August 5
Ceridian offices will be closed except for our Montreal office on Monday, August 5, 2019. Ceridian will also not be processing any payment files to Canadian banks on this day. Purolator, FedEx and all other courier partners also observe this holiday.
Ceridian is recommending that you input your payroll 1 day earlier than normal for these pay dates, to ensure that your staff is paid on time and your payroll package is received in a timely fashion:
Payroll Funding: Payments due two business days prior to payment date must have funds to Ceridian Canada Payroll Trust by end of day:
Ceridian does not recommend non-banking dates be used as payroll payment dates. However, if you choose a non-banking date as payment date, please be advised of the following:
