YEAR-ROUND COMPASS

Ceridian does not automatically print or file your 2018 Canadian Tax Forms/Statements. Beware of Year-End deadlines. It is time to request Tax Forms/Statements if you have not already requested them.

Note: Once Ready For Filing is indicated (the Filing Commit > Status indicator is orange), this authorizes Ceridian to create the Government File(s). This means:

• Ceridian has not yet created the original Tax Forms/Statements file for the government.
• Changes can still be made to the original Tax Forms/Statements until the Filing Commit > Status indicator is green.

If the Filing Commit > Status is green, Ceridian has created the original Tax Forms/Statements file for the government. Government Agencies receive all Tax Forms/Statements from Ceridian no later than February 28.

• Once the files are delivered, the agencies (CRA/MRQ) may take up to 4 weeks to process them.
• To make any changes to Tax Forms/Statements, after the Filing Commit > Status indicator is green, an amendment must be created. These amended files will be submitted to the Government(s) after March 1.

Note: Failure to meet Ceridian’s Customer filing deadline of February 15, 2019 may result in missing the February 28 CRA/Revenu Québec deadline.

Failure to distribute Tax Forms/Statements to employees before February 28 may result in penalties (fines) being levied by CRA/Revenu Québec.

The Support Portal contains information related to Year-End including Knowledge articles. It is located at http://support.ceridian.com/. Navigate to Knowledge Base > Year End > Canada Year End to access knowledge (KB) articles.

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Did you know that the Year End tab can be used to preview your Tax Forms/Statements before printing?

On the Support Portal, see the related knowledge (KB) article Year End Reports (CAN) or navigate to Knowledge Base > Year End > Canada Year End to learn how to preview Tax Forms/Statements.

Ceridian will electronically file tax forms with CRA and Revenu Québec.

Important:

• Original Tax Forms/ Statements sent to CRA / RQ after the deadline may incur penalties.
• If Tax Forms/Statements were not produced for an employee and should have been, and electronic filing has been submitted, contact CRA/RQ and advise them immediately to mitigate penalties.
• Issuing of penalties regarding tax filing is at the discretion of CRA / RQ and there may be situations where an assessment is issued (by CRA / RQ) due to circumstances not related to Tax Form/ Statement activities handled by Ceridian.

Action required: Submit RL Summaries no later than February 28, 2019.

During the year, and specifically at year-end, requests to move employees from one RP to another may result in negative remittances. Each Business RP number is associated with a specified EI rate.

Prior to transferring employees or making tax corrections between RP numbers:

• Be aware that Ceridian cannot recover any monies already remitted to CRA.
• Best Practice is to make these corrections on a Maintenance Run and ask CRA to manually move the applicable remittances.

The Dayforce Checks tab now generates the limited and total taxable wages for the employee and employer taxes (applicable for the earning on a manual cheque) without clicking Calculate Check. Previously, Dayforce generated limited and total wages only when Calculate was clicked in the Check Entry tab.

The Adjustments tab is updated when employee tax (CPP, QPP, QPIP, EI, Fed Tax, Prov Tax) entry is added without updating the Limited and Total Wages. Dayforce now automatically generates the corresponding limited and total Wages amounts. For example, if an entry is only created for employee EI, the application generates an entry for employer EI as well.

For more information, see the Knowledge Base article, Limited and Total Taxable Wages, on the Ceridian Support Portal.

Processing Tax Form Amendments is now available on the Ceridian Education Center (education.ceridian.com).

Learning Objectives

By completing this course, you will be able to:

• Navigate Year End in Dayforce to generate, review, print and file an Amendment.
• Review the Employer Copy T4, T4A, RL1, and RL2 Report.

Prerequisites

• Processing Year-End Tasks for Payroll – Canada
• Processing a Simple Pay Run – Canada
• Processing a Pay Run with One-Time Changes and Corrections – Canada

Family Day, Islander Day, and Louis Riel Day, Heritage Day Holiday Reminder

Monday, February 18, 2019 (AB, BC, MB, NB, NS, ON, PE, SK)

Monday, February 18, 2019 is an Alberta, British Columbia, Manitoba, New Brunswick, Nova Scotia, Ontario, Prince Edward Island and Saskatchewan Holiday. Banks will be closed in these 8 provinces. However, electronic payment processing and access to funds via on-line banking or ATMs will/should NOT be affected on that day for bank account holders in these provinces.

Good Friday Holiday Reminder

Friday April 19, 2019

Ceridian will be closed on Friday, April 19, 2019. It is also a Canadian National Bank Holiday and as such, no payment processing will occur on these day. Purolator, FedEx and all other courier partners also observe this holiday.

Ceridian is recommending that you input your payroll 1 day earlier than normal for these pay dates, to ensure that your staff is paid on time and your payroll package is received in a timely fashion:

Payroll Funding: Payments due two business days prior to payment date must have funds to Ceridian Canada Payroll Trust by end of day:

Ceridian does not recommend non-banking dates be used as payroll payment dates. However, if you choose a non-banking date as payment date, please be advised of the following:

• All customers are expected to meet their payroll funding obligations to Ceridian at all times, regardless of the impact of any banking holiday. We will not accept responsibility for payrolls that are held by Ceridian due to late receipt of any customer’s payroll funding to our Payroll Trust Account.

Victoria Day Holiday Reminder

Monday, May 20, 2019

Ceridian will be closed on Monday, May 20, 2019. It is also a Canadian National Bank Holiday and as such, no payment processing will occur on these day. Purolator, FedEx and all other courier partners also observe this holiday.

Ceridian is recommending that you input your payroll 1 day earlier than normal for these pay dates, to ensure that your staff is paid on time and your payroll package is received in a timely fashion:

Payroll Funding: Payments due two business days prior to payment date must have funds to Ceridian Canada Payroll Trust by end of day:

Ceridian does not recommend non-banking dates be used as payroll payment dates. However, if you choose a non-banking date as payment date, please be advised of the following:

• All customers are expected to meet their payroll funding obligations to Ceridian at all times, regardless of the impact of any banking holiday. We will not accept responsibility for payrolls that are held by Ceridian due to late receipt of any customer’s payroll funding to our Payroll Trust Account.